Privacy Policy
1. PURPOSE OF THIS POLICY
This policy describes howPantheon CASB Limited (“We”) collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).
Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
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2. ABOUT US
We are a consultancy and advisory firm. We are registered in England and Wales as a limited company under number 16933580 Our registered office is at Rotunda Buildings, Montpellier Exchange, Cheltenham GL50 1SX.
For the purpose of the Data Protection Legislation and this policy, We are the ‘data controller’. This means that We are responsible for deciding how We hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy policy.
3. HOW WE MAY COLLECT YOUR PERSONAL DATA
We obtain personal data about you, for example, when:
you request a proposal from us in respect of the services We provide;
you or your employer or our client engages us to provide our services and also during the provision of those services;
you contact us by email, telephone, post or social media (for example when you have a query about our services); or
from third parties and/or publicly available resources.
4. THE KIND OF INFORMATION WE HOLD ABOUT YOU
The information We hold about you may include the following:
your personal details (such as your name and/or address, date of birth and contact information) which are necessary for us to provide services agreed with you, your employer or our client;
details of contact We have had with you in relation to the provision, or the proposed provision, of our services; details of any services you have received from us; our correspondence and communications with you including information about any enquiries and complaints you make to us; information from research, surveys, and marketing activities.
5. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU
We may process your personal data for purposes necessary for the performance of our contract with you.
We may process your personal data for the purposes necessary for the performance of our contract with our client.
We may process your personal data for certain additional purposes with your consent, and in these limited circumstances, where your consent is required for the processing of your personal data, then you have the right to withdraw your consent to processing for such specific purposes.
Please note that We may process your personal data for more than one lawful basis depending on the specific purpose for which We are using your data.
Situations in which We will use your personal data
We may use your personal data in order to:
carry out our obligations arising from any agreements entered into between you and us (which will most usually be for the provision of our services); carry out our obligations arising from any agreements entered into between our clients and us (which will most usually be for the provision of our services) where you may be a subcontractor, supplier, customer or shareholder of our client; provide you with information related to our services and our events and activities that you request from us or which We feel may interest you, provided you have consented to be contacted for such purposes; seek your thoughts and opinions on the services We provide; and notify you about any changes to our services.
In some circumstances We may anonymise or pseudonymise the personal data so that it can no longer be associated with you, in which case We may use it without further notice to you.
If you refuse to provide us with certain information when requested, We may not be able to perform the contract We have entered into with you.
Data retention
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, We take into consideration:
the requirements of our business and the services provided;
any statutory or legal obligations; the purposes for which We originally collected the personal data; the lawful grounds on which We based our processing; the types of personal data We have collected; the amount and categories of your personal data; and whether the purpose of the processing could reasonably be fulfilled by other means.
Change of purpose
Where We need to use your personal data for another reason, other than for the purpose for which We collected it, We will only use your personal data where that reason is compatible with the original purpose.
What about other third parties?
We may share your personal data with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with the law.
6. DATA SECURITY
We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, We limit access to your personal data to those employees who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where We are legally required to do so.
7. RIGHT TO WITHDRAW CONSENT
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please email our data protection point of contact office@pantheoncentral.com
Once We have received notification that you have withdrawn your consent, We will no longer process your personal data for the purpose or purposes you originally agreed to.
8. CHANGES TO THIS POLICY
Any changes We may make to our privacy policy in the future will be updated on our website.
This privacy policy was last updated on 20 February 2026.
9. CONTACT US
If you have any questions regarding this policy or if you would like to speak to us about the manner in which We process your personal data, please either email office@pantheoncentral.com